Welcome to the Department of Research and Innovation Support (DRIS)
Here starts your NRF-DST internship. Welcome to our Department. We look forward to working with you this year.
On this page you will find a series of video and audio that forms the orientation pack to get you started on this internship experience.
The video below is a general introduction. Here I share with you practical issues such as office news, dress code, and internet and telephone use.
So let's get started.
- Oom Gert's se Plek: 012 362 6811
- Adlers: 012 362 8854
- Tribeca Standard: 012 420 6886
Map of Campus
Session 1 - About the University of Pretoria and the Department of Research and Innovation Support
In this audio clip you will learn about the background of the University of Pretoria (UP). Because you will be working in research support, the emphasis is on research at UP. You will also learn about your new department - the Department of Research and Innovation Support (DRIS).
UP: RESEARCH AND INNOVATION WEBSITE
The following documents will be in your hard-copy orientation pack:
- UP Strategic plan
- 2014 Annual Report
- 2014 Research Report
- DRIS matrix
- Details of your campus tour
Session 2 - About the Research Grants Management Division
This video provides an overview of the processes and services offered by the Research Grants Management Division.
Topics discussed in this video include:
- High-level overview of research support services
- An explanation of the four steps in the fundraising process
- A detailed discussion of the different support services offered for each step in the fundraising process
Register as a user
Session 3 - How to get a personnel number and card
This session will explain the steps to get a UP personnel number as well as an access card. Note the documents that you will need to provide when you submit the request.
Tel: ex. 2847
Security Services: ex. 2310
Example of contract form for access card
Example of access card
Session 4 - How to set up a UP email account and where to arrange training on the Groupwise email system
This session consists of:
- An audio recording explaining how to set up a UP email account and where to arrange training on the Groupwise system.
- An audio presentation explaining how t o check the availability of DRIS meeting rooms on Groupwise and how to book one.
- A video on how to insert a signature in your email.
The documents and contact details referred to in these recordings are under the resources section at the bottom of this session.
How to book a DRIS meeting room
How to insert a signature in Groupwise
IT Helpdesk: ex. 3051
Checklist for IT support:
- Change desktop login details
- Email address in linked to printer/scanner
- Password for internet access
Tel: ex. 3633
UP IT Training Schedule
Text for signature
Session 5 - How to register and access the UP Intranet, the Research Grants Management Collaboration Space, and request parking on campus
This session consists of audio that will provide general information as well as a video indicating the steps to follow. The following topics will be covered:
- How to register on the UP Intranet
- How to access your Groupwise account online
- How to access the Collaboration Space
- Where to apply for parking
General information on the Intranet, Collaboration Space, and arranging on-campus parking
Tour of the Intranet and Collaboration Space
To request access to the Collaboration Space, email: firstname.lastname@example.org.
Session 6 - How to use the telephone
This audio and video explains how to use the telephone, and shares the different sources where you can search for telephone numbers.
General information on how to use the telephone
How to look for numbers on Groupwise
DRIS telephone list
UP switchboard #9
Session 7 - Additional software to download
The Research Grants Management Division uses additional software to manage its day-to-day projects, and to keep procedural checklists. The audio explains in more detail. The video provides a glance at what to expect from the software.
Evernote at a glance
Session 8 - How to gain access to the Library on the Hatfield Campus
For contract workers, access to the Library is not automatic. This audio explains how to request access to the Library.
Request library access
Session 9 - Available training at UP and courses you should register for
During this internship you will have the opportunity to attend a number of training sessions. Some of these will be presented at the NRF, and others here at UP. Remember an internship is about learning. Ideally you should attend as many of these as possible (and also as many as our budget permits).
This audio explains the different options available this year.
Session 10 - The work plan
This session consists of an audio as well as a video, and will provide you with an overview of your work plan.
General information on the work plan
Research Administrator work plan
Research Administrator work plan
Session 11 - The DST-NRF internship contract
This audio session will unpack the internship contract, specifically the following topics:
- Work hours and overtime
- Performance evaluation
- Different types of leave
- How to resign if you choose
NRF contact person:
Tel: 012 481 4023
Contact person for Bestmed on Hatfield Campus:
Tel: 012 472 6000
Session 12 - How to navigate the NRF system
This video provides an overview on how to navigate the NRF system and shares the steps on:
- The monthly check-in
- Uploading the work plan
- Submitting leave
- Submitting resignation
NRF Online Submission System
Contact person if you ever experience and problems with the NRF system:
Bettie de Beer
Tel: 012 481 4034